Click here for job details>Assistant-receptionist in MEGA Kazan

Job description

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About the job

Aboutthejob"> Please contact Ekaterina Vasina

IKEA Centres develops and manages retail destinations for the many people, anchored by IKEA stores. Our global portfolio includes 40 shopping centres and 25 retail parks that together attract more than 400 million visitors per year in 14 countries in Europe and Asia.

We are looking for a pro-active and business-minded professional to be Assistant-receptionist in MEGA Kazan !

At this position, we expect you to be the first line of communication for external partners, to support the Line manager in ensuring daily-uninterrupted operation of the Reception and the Centre Administration and to provide administrative support to the Centre Administration team members.

Responsibilities:

· Greet visitors, handle phone calls, tenants’ requests and applications; refer them to respective persons within the Centre Administration; receive and distribute post, mails;
· Ensure that the Centre Reception is timely opened, maintained clean and in professional order, equipped with all necessary supplies;
· Provide administrative support to the Centre Administration staff (preparation of documents, reports, translations, administration of contact lists, etc.);
· Maintain the Centre filing system in accordance with corporate policies related to documents handling and archiving;
· Support the Line manager in smooth operation of the Centre Administration office and other administrative premises used by the Centre staff (including supplies, operation of office equipment, etc.);
· Support the Line manager in organization and coordination of meetings and staff events, travel arrangements for the Centre staff and other liaison functions;
· Carry out other tasks as assigned by the Line manager;
· Ensure professional and timely response to the clients’ requests;
· Assist the Centre Administration staff with their projects.
Requirements:

· Higher education;
· Experience as a secretary is a plus;
· Knowledge or experience in finance/economics is an advantage
· Fluent verbal and written communication skills both in Russian and English;
· Advanced PC user, high level of proficiency in Microsoft Office applications;
· Attendance & punctuality;
· Strong interpersonal and communication skills, able to maintain professional attitude in conflict situations;
· Self-organized, able to handle multiple tasks;
· Able to work under pressure (over time if needed), act calmly in emergencies. Conditions:

· Location: MEGA Kazan;
· Temporary contract;
· Working schedule: Mon-Fri, 9:00-18:00;
· Other: competitive salary, medical and life insurance, lunch discount, fitness center discount, 15% discount on IKEA goods, option to enroll in IKEA corporate pension plan, opportunity to develop your career in a multinational environment, possibility to join various educational programs offered in the company.
Interested:

IKEA Centres Russia can offer professional and personal development for the selected candidate!

Additional Information

Please contact Ekaterina Vasina

Relocation Support

No

Job ID

328784BR

Removal Date

22/09/2018