Team Assistant (Part-Time)

Job description

·  Location
London, Greater London
·  Salary
£ 14 - £ 16 / Hourly
·  Job type
Temporary
·  Industry
Admin and Secretarial
·  External Reference
JN-042024-370896
·  Category
Office and Secretarial - Office and Secretarial

We are looking for an enthusiastic Team Assistant to join our client's team in London! You must be a team player with strong communication and organisation skills. Does this sound like you? Please apply today!

Job title : Team Assistant
Duration: 2-month minimum temporary
Start date: ASAP
Hours : Monday - Wednesday 9am-6pm (Part-time)
Location : Farringdon
Hourly rate: £14-16phr

Duties include:

·  Managing incoming and outgoing correspondence, including emails, phone calls, and mail.

·  Organising and maintaining physical and digital filing systems for documents, records, and other materials.

·  Ordering office supplies and ensuring inventory levels are sufficient.

·  Assisting with the setup and maintenance of office equipment, such as computers, printers, and telecommunication systems.

·  Welcoming visitors and clients, ensuring they have a positive experience.

·  Tracking team expenses and maintaining accurate records.

·  Reconciling expense reports and ensuring adherence to company policies.

·  Liaising with finance or accounting departments for processing reimbursements or payments.

·  Coordinating and scheduling meetings, including booking conference rooms and sending out invitations.

·  Preparing meeting agendas and distributing relevant materials to participants.

·  Creating and formatting PowerPoint presentations or other visual aids for meetings or presentations.

·  Assisting with technical setup for virtual meetings, such as video conferencing or screen sharing.

·  Planning and organising team lunches, including ordering catering or making reservations.

·  Arranging travel accommodations, including flights, hotels, and transportation.

·  Managing itineraries and ensuring travel plans align with business objectives and schedules.

·  Coordinating with internal and external stakeholders to schedule appointments and meetings.

·  Maintaining and updating executives' calendars, including scheduling and rescheduling appointments as needed.

·  These duties encompass a wide range of administrative tasks aimed at supporting the smooth functioning of the office and facilitating the work of the team.

Candidate specifications/requirements

·  Team Assistant/ Office Coordinator experience required

·  Excellent time management skills and ability to multitask and prioritise work

·  Strong communication and organisational skills in a fast-paced environment

·  Must be positive and a team player

Benefits of being a temporary candidate via Adecco

·  Weekly pay

·  Contract of Employment

·  Paid annual leave

·  Access to an exclusive employee benefit and discount portal

·  Pension contributions

·  Ongoing support from a dedicated consultant

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.

To speak to a recruitment expert please contact Lily Hurley