Conference and Events Salels Co-ordinator

Job description

Key tasks

Job Purpose: To promptly handle all event enquiries, ensuring prompt conversion to confirmed bookings whilst maximizing the revenue for all space on hold. Ensure that throughout your own work and team contribution that your monthly budgets are achieved. To fully understand and perform job duties and responsibilities as well as personal competencies as described below, working with your team to deliver outstanding customer service.

To provide a professional and efficient complete wedding service, including enquiry handling, initial and subsequent wedding show-rounds and driving booking conversion. Establishing a close rapport with each Bride and Groom to ensure the service we deliver exceeds their expectations. To deliver and exceed hotel’s annual wedding financial targets

Job Requirements: Ability to build and maintain strong relationships
Previous experience in similar role
Effective communication, negotiation and administrative skills
Strong competency in using Microsoft Office, Experience with Opera would be an advantage
Adaptable to meet all guests needs
Understanding of MICE functionalities preferred, room layouts, packages etc.
Capable to manage own time and work load.

Main Duties: Ensuring all telephone, personal and written enquiries are deal with promptly (within 8 working hours), in a friendly and professional manner in line with the Company Standards

Ensure that all enquiries (Lost, Denied, Pending, Optional, Tentative and Definite) are logged via Digi E-enquiry system & Daily Updates document with the correct information and activities/traces

Ensure all brochure requests are dealt with within 24hours and followed up within 3 working days.

To ensure customer satisfaction at all times. To provide a personalized service and to report any complaints, comments and compliments and to team and relevant HOD

Ensure that all events are confirmed with all relevant details, deposits, reservation correspondence and copying in colleagues where appropriate

Conduct meetings with Clients for show-rounds and appointments when necessary

Ensure that an effective handover is given to the Operational teams including any supporting materials e.g. menus, table plans etc during a weekly function sheet meeting

To utilize MICE pricing tool when appropriate in order to revenue manage the business where possible. Challenge rates where possible and ensure we are meeting the client needs where possible

To have an in depth understanding of the hotel product and basic knowledge on the company product as a whole

Maximize the revenue and profit contribution for all the function rooms.

Comply and respect E Enquiry system procedures

Ensure payments and accounts paid in accordance with Mercure terms and conditions

Drive hotel annual (wedding) C&B sales plan in conjunction with the management team to support the achievement of financial targets

Pro-actively sell hotel in terms of Local, C&B and wedding sales. This can include local accounts not producing C&B revenue or can relate to other F&B activities

Pro-actively sell and organize Christmas parties

Attend all company training seminars as required

Comply with all health, safety and legal requirements

Ensure prompt and efficient management of all C&B and wedding enquiries, guest queries and requests

Manage the C&B and wedding sales process commencing with the initial enquiry, the first and subsequent hotel show rounds, converting the booking through to the final appointment

Weddings

Welcome and build rapport with every potential wedding couple, using diplomacy and effective listening. Identify the buying signals to convert the initial enquiry into a sale.

Manage a flexible appointment diary to suit our customers incorporating evenings and weekends

Prepare bespoke quotations and brochure material in line with company standards. Compile customer contracts and pro-forma invoices accurately; mailing and emailing hotel information promptly.

Establish clear, effective internal hotel & supplier communication channels to ensure all the Wedding couple’s requirements are delivered to the letter, whilst adhering to all internal deadlines.

Be present on the wedding day of your customers, ensuring every detail of the day is attended to, e.g. table settings, seating plans and all guests’ requirements.

Maintain a good working knowledge of your wedding competitor and the local market place, trends, opportunities and pricing and react accordingly

Personal Competencies:

To arrive on duty prior to the commencement of your shift in the agreed uniform ready to start your shift.

To be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance.

To maintain high team focus by showing co-operation and support to colleagues in the pursuit of departmental targets.

To be flexible, responding quickly and positively to changing requirements

Mercure and its people

Hotels with individuality, passion for service and committed to quality and guest satisfaction.

Join a team of warm and friendly professionals who will share their love for hospitality.

Desired profile

Skills

Level of Education Others
Areas of study General Studies
Professional experiences 1 to 2 years
Languages essential English

Essential and optional requirements

·  Excel
·  Power Point
·  Word