Operations Coordinator, Workplace
Fremont (Alameda County) Bachelor's Degree Design / Civil engineering / Industrial engineering
Job description
Description
The Role:
The Workplace Operations team is responsible for maintaining non-manufacturing facilities and providing soft services to engineering, sales, service, energy, and general and administrative teams. Operations Coordinators are the leaders of day-to-day workplace coordination, yet also work closely with workplace management to devise solutions to drive the long term workplace strategy.
Responsibilities:
· Receive, track, and prioritize Workplace requests from employees; dispatch the associate team to execute and see through completion
· Coordinate furniture deployments and collaborate with the operations team to maintain furniture and workplace asset inventory; provide weekly inventory updates
· Coordinate with internal teams who request team events and meetings requiring workplace support to ensure events are planned and executed to meet the internal client’s request
· Assist with move scenario space planning and maintaining accurate space plans
· Collaborate closely with the workplace management team and external move vendors to perform office employee moves interoffice and between other sites
· Conduct facility audits and building inspections to ensure facilities are maintained
· Assist workplace management with purchase order creation and approvals and invoice tracking for operating and capital expense budgets
· Oversee workplace vendors through the onboarding process to complete all required documentation and ensure a productive working relationship
· In conjunction with the other Workplace team members, assist with process creation, implementation, and maintenance for programs and services offered by Workplace
Desired profile
Requirements:
· Minimum 1 year of experience in a corporate setting
· Bachelor’s Degree
· A customer-centric attitude and enthusiasm for supporting internal teams
· Basic knowledge and high interest in facilities management, workplace services, furniture systems, space planning, and event planning
· Ability to read building floor plans and construction documents
· Proficient with Outlook, PowerPoint, Excel, and Bluebeam Revu
· Spanish language skills preferred
· Familiarity with AutoCad, and CAFM and IMWS Software preferred
· Availability to work weekends as necessary to complete project deadlines
· Evidence of exceptional ability
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