Order to Process Specialist

Job description

Job Description

With a shared mission to discover new ways to improve and extend people’s lives, our team of 120,000 global employees and our diverse portfolio of innovative medicines, eye care devices and cost-saving pharmaceuticals, we are addressing some of society’s most challenging healthcare issues. With our legacy deeply rooted in our Swiss heritage and with our eye on the future, our industry-leading pipeline, together with our continued investment in R&D and our high performing, diverse and passionate employees, we aim to be a trusted leader in changing the practice of medicine.

We are Novartis, and we are reimagining medicine.

As a global healthcare leader, we have one of the most exciting product pipelines in the industry today brought to life by diverse, talented, performance-driven people. This makes us one of the most rewarding employers in our field.

Recently established in Mexico, the Novartis Global Service Centre delivers a broad variety of services including scientific and commercial services (known as Product Lifecycle Services), Financial Reporting and Accounting Operations, IT, HR Operations and Procurement to the Novartis divisions and organizations worldwide.

We’re growing rapidly and are looking for passionate, experienced high-calibre candidates to join our international team.
The Order to Process Associate supports the Accounts Payable, Intercompany and Travel & Expense processes within the FSC, ensuring its quality and effectiveness. Moreover he/she secures company assets by applying tight controls in the financial transactions, while providing accurate financial information and timely reporting of balances.

Responsibilities:
- Supports transitions and knowledge transfer.
- Provides services at expected levels with a clear customer service and escalates exceptions.
- Interacts proactively with all functional areas of the FSC to ensure appropriate accounting, financial reporting and settlement of revenue matters is accomplished.
- Coordinate with local entity, FSC and outsourced activities to provide seamless service.
- Proactively challenge the Status Quo, making fact based recommendations.
- Corresponds to internal and external inquiries.
- Manage day-to-day activities (modules to pick):Accounts Payable, Ensure proper document management (incl. Document reception, sorting of accounting documents, scanning and validation).
- Processing of PO and non-PO invoices, Credit Notes and Down Payments processing including interactions with O&O providers.
- Timely resolution of Invoices which have a price and quantity deviations and follow-ups including debit balances.
- Ensuring controls are in place and executed for Payments run processing.
- Oversight of Goods Receipt / Invoice Receipt and timely clearing.
- Providing input for RTP Accruals and month-end-closing.
- Ensure alignment with AP policy, regulatory requirements.
- Process supplier inquiries.
- Intercompany: Maintain intercompany master data.
- Support account reconciliations and monitor intercompany accounts.
- Ensure proper accounting of financial transactions and accounting specific questions are well addressed and solved.
- Perform the preparation of month-end financial reporting.
- Ensure the creation and maintenance of adequate accounting records to meet the requirements of local legislation and Novartis required standards.
- Resolve General Accounting related issues and disputes, escalate as required or coordinate with various departments.
- Travel & Expense: Process accounting of advance payments.
- Travel and Expense Claims including receipts processing and payment of claims.
- General and Customer service including delegations, reminders and reporting.
- Query handling for end-users and outsourced operations.
- Ensure compliance with policy and performing checks.

Position Title

Order to Process Specialist

Desired profile

Minimum requirements

Requirements:
- Certified Finance/Accounting specialist or similar degree.
- Local language plus English.
- 2-4 years of financial experience, with good functional expertize.
- SAP knowledge.
- Project Management exposure advantageous.
Job Type

Full Time
Country

Mexico
Work Location

Mexico City
Functional Area

Audit & Finance
Division

NBS
Business Unit

FRA Operations NBS
Employment Type

Regular
Company/Legal Entity

NOV CORPORATIVO MEX