Senior Assistant Administrative
Chesterfield (Derbyshire)
Job description
· Job Description:
Summary
Under moderate supervision, provides administrative support to a specific business/functional area. Performs specialized administrative duties as appropriate for department.
Essential Job Functions
· Performs general office duties for department such as word-processing, photocopying, faxing, report generation, and filing; may provide specialized administrative support such as basic graphic creation for presentations and documents.
· Performs routine office duties according to business unit/functional area such as entering information into databases, compiling and analyzing simple data, and preparing reports and presentations to convey results.
· Coordinates outgoing department correspondence; may create original correspondence; assembles, addresses and mails documents; distributes incoming mail to appropriate personnel.
· Distributes documents to department employees such as faxes, staff calendars, or proposal responses; photocopies documents as necessary; ensures documents are received by appropriate employees.
· Schedules meetings and off-site functions; reserves conference rooms as appropriate; coordinates specific business unit/functional area activities as appropriate.
· Orders basic office and computer supplies as needed in order to ensure adequate supply. Contacts appropriate repair persons to service office equipment as needed to ensure continuous service.
· Answers incoming calls and routes calls to appropriate personnel; records messages and delivers to appropriate personnel; researches and responds to routine inquiries.
· Registers personnel for conferences and classes. May coordinate travel arrangements for employees; ensures travel dates are correct; reserves accommodations as appropriate to facilitate travel.
Basic Qualifications
· High school diploma or G.E.D.
· Two or more years of administrative assistance experience
· Experience working with administrative practices and procedures
· Experience working with industry writing style such as grammar, sentence form, and structure
Other Qualifications
· Skills in utilizing presentation and database software
· Good communication skills
· Office equipment skills such as faxing and photocopying
· Good personal computer and business solutions software skills
· Good interpersonal skills for answering telephones and communicating with all levels of employee
· Good organization skills to balance work and prioritize tasks
· Ability to work independently with minimal supervision
Work Environment
· Office environment