Executive Assistant

Job description

Job Title: Executive Assistant Analyst

Level: 11 - Analyst

Location: Dublin

Job description:

To provide a defined range of efficient, effective, professional and value-adding secretarial and administrative services to selected Accenture Leadership enabling the Accenture Leadership to focus their time according to their business priorities. This is full time role working Monday – Friday 9am- 5.30pm.

SCOPE

Executive Assistant support is provided to Accenture Leadership, on the basis of an average ratio of 1 Executive Assistant to up to 5 Accenture Leadership. The Executive Assistant also works as part of team of 14 Executive Assistants based in Accenture Grand Canal Square/Grand Canal Plaza and The Dock, 7 Hanover Quay. This role could be based in any of buildings across the campus.

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Each Executive Assistant and the team have access to services provided by other groups and organisations that support the Accenture client business. Executive Assistants are expected to provide the defined range of services to Accenture Leadership through a combination of self-delivery, delivery from within the immediate and wider Executive Assistant group and delivery from the rest of the support organisation.

Success in the Executive Assistant role is measured by a combination of feedback from the Accenture Leadership to whom services are provided and feedback from EA Supervisor.

RESPONSIBILITIES AND ACCOUNTABILITIES

Diary Support

· Scanning of email, identifying regular tasks for EA to complete e.g. meeting requests progressed without consultation with MD

Travel

· Agrees travel need with MDs and coordinates arrangements appropriately, can involve multiple destinations and short notice changes.

· Creates logical itinerary based on MDs availability.

· Provides support with travel documentation and procedures including visas.

Meeting and Event Planning

· Takes brief and delivers full event management within budget.

· Prepares agenda as directed by MD

· May provide on-site facilitation of event including taking notes.

Conference call/TP/VC bookings

· Provides scheduling support and attends calls as required

Client/EA Relationships

· Develop relationships with MD's clients and their Executive Support Associates.

· Establishes network across home GU EA community

Communications

· Prepares draft proposals and presentations with direction from the MD and/or support from other individuals or service departments document production and formatting; brand compliance; proof reading materials for consistency, grammar, and spelling

Administration

· Assists with miscellaneous complex administrative tasks, examples of which would include:

· Locating and completing standard Accenture forms

· Invoicing and accounts reconciliation support

· Compiling and updating voicemail/email distribution lists

· Time and expense reporting

· Office/meeting room bookings

Team Work

· Shares knowledge with team members, working collaboratively to deliver business results

· Works in and across formal and informal teams developing trusting relationships and promotes the value of teamwork throughout the organisation

· Work with EA to ensure seamless support of the Accenture Leaders

· Attend regular internal forums and calls

· Provide cover for other EA team members during periods holidays or unplanned absences

Desired profile

Qualifications :

Candidate must have:

· Work Experience as an Executive /Personal Assistant/Administrator at Managing Director or Senior Executive Level experience

· Education to at least Leaving Certificate standard- Post Leaving Cert education preferable.

· Friendly and professional manner

· Used to working with confidential information

· Excellent attention to detail at all times

· Good skills in Word, Excel, PowerPoint and Outlook

· Experience with supporting other team members

· Superior relationship-building skills

· The ability to stay calm under pressure

· Ability to work independently and in a team

About Accenture

Accenture is a leading global professional services company, providing a broad range of services and solutions in strategy, consulting, digital, technology and operations. Combining unmatched experience and specialized skills across more than 40 industries and all business functions—underpinned by the world's largest delivery network—Accenture works at the intersection of business and technology to help clients improve their performance and create sustainable value for their stakeholders. 459,000 people serving clients in more than 120 countries, Accenture drives innovation to improve the way the world works and lives. Visit us at www.accenture.com.

Please note that Accenture is an equal opportunities employer and welcomes applications from all sections of society and does not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, or gender identity.

Accenture reserves the right to close the role prior to this date should a suitable applicant be found.